Apply for Grants

The Mayor’s Christmas Tree Fund provides a funding source for charitable institutions who serve children in need in the Olathe community.

Awards are for one year only. Eligible charitable institutions serving the Olathe community may apply for grant awards annually. Grant awards will be announced no later than March 31, in the year following each campaign.

The grant application submission deadline is midnight on Wednesday, August 12, 2020. Applications must be completed at this site.

Grant requests will be evaluated primarily on basic needs provided to Olathe children. Basic needs are defined as:

  • food
  • shelter
  • clothing
  • medical/dental services
  • school supplies and
  • program needs for physical, mental, and behavioral health, wellness, and prevention.

The Mayor’s Christmas Tree Fund Board reserves the right to exercise discretion in awarding grant funds. Applications that do not explicitly demonstrate a direct benefit to Olathe children’s basic needs may be declined in whole or in part.

Applicants must:

  • verify their tax-exempt status under Section 501(c)(3) of the Internal Revenue Service Code by providing a copy of their organization’s IRS determination letter. Applicants must demonstrate financial need and explain how funds requested will be used.
  • provide a budget for the identified need, including all opportunities to access additional sources of funding to meet their goals.
  • not supplant existing funding for the project that this grant would support.
  • indicate how they will measure their success in reaching stated goals, and if 100% of the requested funding is not achievable, identify an alternate plan to ensure that funds awarded will be used to meet as many of the stated goals as possible.

Applicants previously awarded grants from the Mayor’s Christmas Tree Fund must complete the Grant Review section of the grant application for the prior year, documenting how grant funds have been used. This section must be completed for applicants to be eligible to apply for a new Mayor’s Christmas Tree Fund grant. Grant funds may not be used for the following:

  • Salaries or portions thereof.
  • Ongoing general operating expenses or existing deficits.
  • Capital, endowment, or specific fundraising campaigns.
  • Fundraising materials or events.
  • Routine continuing education, such as licensure, accreditation, etc.
  • Travel not directly related to the project.
  • Political purposes.
  • Support of organizations that practice discrimination.

2020 Grant Application

Please submit your completed application between 10:00 a.m., July 8, 2020 and midnight, Wednesday, August 12, 2020. The form must be completed in one session. Contact Ed Roche with any questions or comments about the form: 913.489.1329 or ed.roche@strategynewmedia.com.
  • The Cullinane Law Group (http://cullinanelaw.com) suggests that, "…if your nonprofit cannot find its IRS determination letter, call IRS customer service at 1-877-829-5500 to request a new copy. Another reliable way to demonstrate your nonprofit’s tax status is to confirm that you are listed on the IRS’s exempt organization list. The IRS updates this publication regularly and lists organizations to which gifts are tax-deductible."
  • $ USD
  • Describe the purpose of this project in 1000 characters or less
  • Describe the goals of this project in 1000 characters or less
  • numbers only, no punctuation
  • numbers only, no punctuation please.
  • Describe the tools, resources and people required to meet the project goals (limit response to 1000 characters)
  • Please enter a number from 0 to 100.
    Please enter a percentage number in the range from 0 to 100
  • You may provide a line item budget detailing all costs to implement this project in this space or by attaching a file. Click the choose file button below and select your file to upload. Please only include information for this project.
  • Please summarize which costs will be covered by Mayor's Christmas Tree Fund grant dollars.
  • Please describe additional Funding sources the organization will leverage for costs not covered by the Mayor's Christmas Tree Fund grant. (Limit to 500 characters)
  • Explain how you will track the achievement of project goals. Describe the research or experience your organization leverages to ensure the successful achievement of project objectives. (1,250 characters or less)
  • Complete the following if your organization was awarded a grant last year.

  • Please summarize the project steps executed, including the need(s) that were met. Include the number of Olathe children who benefited below. Provide documentation of the measurements used to track project success, measurement results and the percentage of project costs covered with Funds from the Mayor's Christmas Tree Fund grant. (1000 characters or less)
  • $ USD
  • You may provide a line item budget detailing all costs in implementing the prior project in this space or by attaching a file. Click the choose file button below and select your file to upload. Please only include information for this project.
  • Mayor’s Christmas Tree Fund grants are generally distributed to selected charities no later than March 31st in the year after each Annual Campaign.

Apply for Grants

The Mayor’s Christmas Tree Fund provides a funding source for charitable institutions who serve children in need in the Olathe community.

Awards are for one year only. Eligible charitable institutions serving the Olathe community may apply for grant awards annually. Grant awards will be announced no later than March 31, in the year following each campaign.

The grant application submission deadline is midnight on Wednesday, August 12, 2020. Applications must be completed at this site.

Grant requests will be evaluated primarily on basic needs provided to Olathe children. Basic needs are defined as:

  • food
  • shelter
  • clothing
  • medical/dental services
  • school supplies and
  • program needs for physical, mental, and behavioral health, wellness, and prevention.

The Mayor’s Christmas Tree Fund Board reserves the right to exercise discretion in awarding grant funds. Applications that do not explicitly demonstrate a direct benefit to Olathe children’s basic needs may be declined in whole or in part.

Applicants must:

  • verify their tax-exempt status under Section 501(c)(3) of the Internal Revenue Service Code by providing a copy of their organization’s IRS determination letter. Applicants must demonstrate financial need and explain how funds requested will be used.
  • provide a budget for the identified need, including all opportunities to access additional sources of funding to meet their goals.
  • not supplant existing funding for the project that this grant would support.
  • indicate how they will measure their success in reaching stated goals, and if 100% of the requested funding is not achievable, identify an alternate plan to ensure that funds awarded will be used to meet as many of the stated goals as possible.

Applicants previously awarded grants from the Mayor’s Christmas Tree Fund must complete the Grant Review section of the grant application for the prior year, documenting how grant funds have been used. This section must be completed for applicants to be eligible to apply for a new Mayor’s Christmas Tree Fund grant. Grant funds may not be used for the following:

  • Salaries or portions thereof.
  • Ongoing general operating expenses or existing deficits.
  • Capital, endowment, or specific fundraising campaigns.
  • Fundraising materials or events.
  • Routine continuing education, such as licensure, accreditation, etc.
  • Travel not directly related to the project.
  • Political purposes.
  • Support of organizations that practice discrimination.

2020 Grant Application

Please submit your completed application between 10:00 a.m., July 8, 2020 and midnight, Wednesday, August 12, 2020. The form must be completed in one session. Contact Ed Roche with any questions or comments about the form: 913.489.1329 or ed.roche@strategynewmedia.com.
  • The Cullinane Law Group (http://cullinanelaw.com) suggests that, "…if your nonprofit cannot find its IRS determination letter, call IRS customer service at 1-877-829-5500 to request a new copy. Another reliable way to demonstrate your nonprofit’s tax status is to confirm that you are listed on the IRS’s exempt organization list. The IRS updates this publication regularly and lists organizations to which gifts are tax-deductible."
  • $ USD
  • Describe the purpose of this project in 1000 characters or less
  • Describe the goals of this project in 1000 characters or less
  • numbers only, no punctuation
  • numbers only, no punctuation please.
  • Describe the tools, resources and people required to meet the project goals (limit response to 1000 characters)
  • Please enter a number from 0 to 100.
    Please enter a percentage number in the range from 0 to 100
  • You may provide a line item budget detailing all costs to implement this project in this space or by attaching a file. Click the choose file button below and select your file to upload. Please only include information for this project.
  • Please summarize which costs will be covered by Mayor's Christmas Tree Fund grant dollars.
  • Please describe additional Funding sources the organization will leverage for costs not covered by the Mayor's Christmas Tree Fund grant. (Limit to 500 characters)
  • Explain how you will track the achievement of project goals. Describe the research or experience your organization leverages to ensure the successful achievement of project objectives. (1,250 characters or less)
  • Complete the following if your organization was awarded a grant last year.

  • Please summarize the project steps executed, including the need(s) that were met. Include the number of Olathe children who benefited below. Provide documentation of the measurements used to track project success, measurement results and the percentage of project costs covered with Funds from the Mayor's Christmas Tree Fund grant. (1000 characters or less)
  • $ USD
  • You may provide a line item budget detailing all costs in implementing the prior project in this space or by attaching a file. Click the choose file button below and select your file to upload. Please only include information for this project.
  • Mayor’s Christmas Tree Fund grants are generally distributed to selected charities no later than March 31st in the year after each Annual Campaign.